ARTICLE III

BOARD OF TRUSTEE

1. Duties

● The Board shall be responsible for the fulfillment of the purpose of VIP as stated in Article II. The Board shall oversee, regulate, and coordinate all activities relating to VIP.
● Unless otherwise stated herein, the Board shall be empowered to act in any manner concerning the operation of VIP by a simple majority vote of a quorum of its voting members.
● The Board shall interpret and/or provide clarification of the Bylaws of VIP, or act as final authority on any other matter concerning the operation of VIP.

Trustees shall attend meetings as outlined in Article III, Section C.

2. Membership

● There shall be a minimum of three and a maximum of nine members of the Board.
● In the event of a vacancy on the Board, the Chairperson of the Nominating Committee, in accordance with members of said committee, will submit a nominee to the Board. Such a nominee must be approved by a 75% vote of the Board to serve as a Trustee.

● A vacancy on the Board shall occur as a result of any Board member having three (3) consecutive absences from Board meetings without an excuse. An excused absence requires notification to any member of the Executive committee prior to a scheduled meeting.
● A trustee can be removed from the Board by a 75% vote of the Board. Inconsistent attendance, failure to assume appropriate responsibility, or participation in activities inconsistent with the goals or desired positive image of VIP may be considered grounds for removal.
● A simple majority of the Trustees shall constitute a quorum.
● The Trustees shall be elected for three (3) year terms. However, if a Trustee has served two (2) full consecutive terms, such Trustee shall not be eligible for reelection to the Board.

3. Meetings of the Board shall be:

● For the purpose of conducting business with VIPs.

● Duly publicized in advance to all Trustees, and

● Held at least once each month, or on alternative months if regular meetings are held by the Executive Committee.

4. Officers and Terms of the Board shall be as follows:

● President, Vice-President, Treasurer, and Secretary
● The term of the office for officers shall two years, commencing on July 1.

● The qualification for holding office shall be nomination and election to the Board of Trustees of VIP.

5. The duties of the officers shall be as follows:

i. The President shall preside at Board meetings and be considered the spokesperson for VIP.

ii. The Vice-President shall preside at Board meetings in the absence of the President.

iii. The Treasurer shall preside in the absence of the President and Vice-President and shall manage, record, and report the finances of the VIP. The Treasurer shall serve as a member of the Finance Committee.

2. The Secretary shall be responsible for recording the proceedings of all Board meetings of VIP and shall be responsible for the advance notification of meetings to the Trustees.
3. If any one officer, other than the presidency, becomes vacant, the President may appoint a replacement with the consent of the majority of the Board. If the presidency becomes vacant, or if more than one office becomes vacant simultaneously, the office(s) must be filled by a special election held at a Board meeting called for that purpose by the presiding officer of the Executive Committee.
4. An Officer or Chairperson may be recalled by a two-thirds majority vote of those present and voting at a meeting of the Board called for that purpose, or by a two-thirds vote of the remaining members of the executive committee.